Party Essentials Checklist
The items most people forget when planning a party
Planning a party is exciting — until you realise you’re missing something important.
This simple checklist covers the practical essentials that make party setup easier and help everything run smoothly on the day.
Use it while you shop so nothing gets missed.
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🧰 Party Setup Essentials
(These make everything work)
These are the behind-the-scenes items that hold decorations in place and keep setup stress-free.
- Balloon pump
- Balloon arch tape
- Backdrop stand
- Clear tape & double-sided tape
- Command hooks or adhesive hooks
- Scissors
- String or fishing line
- Extension leads or power strips
🎈 Decorations & Styling
(The visual details)
These items create the look and feel of the party — and are easy to underestimate.
- Extra balloons (always buy more than you think)
- Balloon weights
- Table covers or runners
- Cake stand or display tray
- Themed decor pieces
🍽️ Tableware & Serving
(Often forgotten until the last minute)
Even small parties need more tableware than expected.
- Plates, cups & napkins
- Cutlery
- Serving trays or platters
- Drink dispensers or pitchers
- Cake knife & serving utensils
- Food labels or place cards
🧼 Cleanup & Practical Supplies
(The quiet lifesavers)
These don’t feel exciting — but they make a huge difference.
🎁 Party Favors & Extras
(The finishing touches)
These are optional, but guests appreciate them.
✔️ Pro tip
Most party stress comes from forgetting small practical items, not decorations.
Having these basics on hand makes setup faster, cleaner, and far more enjoyable.
🛒 Shop the Party Essentials
Use this checklist while you shop to make sure nothing gets missed.